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IFTA and Quarterly Fuel Tax
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IFTA

Simplifying Your Interstate Fuel Tax Reporting

The International Fuel Tax Agreement (IFTA) is an agreement among the lower 48 U.S. states and 10 Canadian provinces that streamlines the process of reporting fuel use taxes for interstate motor carriers. While designed to make things easier, IFTA compliance can still be complicated and time-consuming. Accurate record-keeping and timely filings are critical. Mistakes or late submissions may result in fines, penalties, interest charges, and even suspension of your IFTA license—potentially halting your interstate operations.

A Plus Fleet Solutions LLC specializes in IFTA compliance, transforming this tedious task into a seamless, worry-free process for your business.

Understanding Your IFTA Obligations

If you operate a qualified motor vehicle in at least two IFTA member jurisdictions, you must register under IFTA. A qualified vehicle is one that meets any of these criteria:

  • Has two axles and a gross vehicle weight (GVW) over 26,000 pounds
  • Has three or more axles, regardless of weight
  • Is used in combination with a GVW over 26,000 pounds

Your core IFTA responsibilities include:

  • Displaying IFTA Decals: Place current IFTA decals on each qualified vehicle.
  • Maintaining Detailed Records: Keep thorough records of all fuel purchases and miles traveled, broken down by vehicle and jurisdiction.
  • Filing Quarterly Tax Returns: Submit quarterly reports to your base jurisdiction, detailing all miles traveled and fuel purchased. This determines if you owe additional tax or qualify for a refund.

The Challenges of IFTA Compliance

For fleet managers and owner-operators, staying compliant with IFTA presents several challenges:

  • Meticulous Record-Keeping: Gathering accurate fuel receipts and trip reports from drivers is a constant task. Missing information can lead to mistakes.
  • Complex Calculations: Calculating fleet miles-per-gallon (MPG) and applying the correct tax rates across different states can be tricky.
  • Strict Deadlines: IFTA deadlines are strict. Late filings automatically trigger penalties.

How A Plus Fleet Solutions Makes IFTA Compliance Easy

We take the entire burden of IFTA compliance off your plate with our comprehensive service:

  • Data Collection & Organization: We provide simple methods for submitting mileage and fuel data. We compile, organize, and audit it for completeness and accuracy. We also track down missing receipts and resolve trip report discrepancies.
  • Accurate Tax Calculation and Filing: Using specialized software and deep knowledge of IFTA rules, we calculate your tax liability or refund precisely. We prepare and file your quarterly return on time, every time.
  • License and Decal Renewals: We handle your annual IFTA license renewal and make sure you receive new decals before the old ones expire to keep your fleet moving.
  • Audit Representation: In case of an audit, we keep your records audit-ready and can represent you—communicating with auditors and supplying all necessary documentation.

With A Plus Fleet Solutions managing your IFTA, you can avoid administrative headaches, steer clear of penalties, and keep your fleet compliant and running smoothly.